2017-02-23 Leadership Team Call

How to Join

Contact Jamie Thomas for more information on how to join the call.

Agenda

• 2017-02-23 Leadership Team Agenda
  Attendees
  Jeff
  Bill
  Terry
  Hamish
  Burke
  Jan
  Mark
  Suranga
  Andy
  Paul
  Darius
  Mark
  Andy
  Informational
  • OMRS16 Writeup- Jeff 
  • Final edits made and sent for submission (pending)
  • https://docs.google.com/document/d/18q_RbPNv_4yo0x0MQ88GHL1wH0HxF0KnLDViUR45RXw/edit
  • Paul to talk with Jeff about the award that was given 
  • Team to review and leave final comments
  • Jeff to re-submit to Roger this evening
  • See if you can get away with "Paul and Burke were recognized by ______", ideally with a photo, since it was an official UG gesture.  The name of the award may be less important that recognition of the recognition
  • Board of Directors Meeting- Paul / Jan
  • update from Jan 
  • introduction of Jan as new community member; transition from Joaquin
  • overview, funding update, board work 
  • Paul- board composition to move the BoD to a more engaged process
  • Amir stepped down
  • Role of the Bod Chair 
  • build process for succession
  • attributes for a good board member 
  • https://docs.google.com/document/d/1tqpKSK7v0jsVsGoJmb7p9Nf9YnibG5_TwGFTCwouiBw/edit
  • https://docs.google.com/document/d/1o1zcVkyLoXuhQqvUpRhWwp_-BV7fbDVq31G4l0DRUp8/edit
  • guidance for what we are looking for
  • add accountability/ active role 
  • what is the role of the board and its members?
  • is it to steward the community? steward the board? is the board accountable to the community
  • actions and expectations of the community member
  • goal is to ask the community for nominations for board members
  • ask the community in a
  •  short and sweet
  •  From Andy
  • board makes a decision on who should be on the BoD
  • should members contribute financially- this was not discussed
  • pre-requisites for each board member to agree to 
  • how do we make the INC Board final 
  • Expanded number of Board members
  • time line for the Board Composition
  • @paul-- change the incoroporation of the BoD documents to modify the board composition
  • paul will share edited version 
  • potential timeline
  • To Do:
  • endorse the attributes within the LT ( do we need to endorse the attributes by the community?) 
  • does the BoD manage the nomination process? 
  • inform the BoD of this attribute list at the same time that this is published to Talk 
  • post today to Talk 
  • include information about the 
  • publish on talk to get nominations from the community over a two week period
  • social media posts 
  • how are we managing the process
  • theresa will receive the names- send names to Theresa Pritchard 
  • develop a slate that will be sent to the BoD - Bill will review the list 
  • have the BoD endorse potential nominations and then set up community 'talk' for questions/ review of the board member
  • BoD select and attend the next meeting after selection ( goal is 10- 12 weeks from now) 
  • have @paul share the changed incorporation language (theresa pritchard can share this ) 
  • Annual Report Final Draft created
  • https://drive.google.com/file/d/0B_y29Xu_eUu9dklsbUlvNDFkYUE/view?usp=sharing
  • will have call - Deferred
  • Operational Plan- Terry 
  • Published to community
  • Will be included in quarterly report
  • Technical Update- Burke/ Darius 
  • release manager selected
  • infrastructure issues  as a result of some upgrades
  • need more server space to move tools to new servers (low on space allocation) 
  • update tools
  • still need humans to do the work of migration and updates 
  • review of formal submission in April /hoping/assuming for endorsement of submission
  • acknowledgement of grantee support 
  • Fast Forward Accelerator program application- Jeff
  • waiting on time commitment
  • "Fast Forward’s accelerator program takes place in San Francisco, CA. If accepted, could at least one of the founders attend in person on July 6-7, July 19-20, August 2-3, August 16-17, August 30-31, September 13-14, and September 26 -27?"
  • https://docs.google.com/document/d/1q4vExBNELIaMz9ZeIBaRZEGO0jJcUM7SNfdxRaspctk/edit?usp=sharing
  • GCI Case Study Google Doc
  • https://docs.google.com/document/d/1j4cXLTBeDK-b1g18qIcpkrzvmMFAAeG_7yI7bGvZoT8/edit#
  • Fundraising Update
  Discussion
  • Upcoming conferences 
  • guidance for site selection- 
  • Paul posted to Talk, Bill started a Google Doc 
  • started to establish a backup plan if an implementing country isn't able to accomodate
  • Terry suggested the next steps would be to post proposed criteria to Talk community for input
  • https://docs.google.com/document/d/1bx37qbn7SXUJ4cPRPE80tes_O_TEi2Z41GIL6lv01Ic/edit
  • christine wants to facilitate as the conference lead
  • summit/ implementers conference 
  • focused on implementation and support
  • side bars to discuss openMRS internal/leadership
  • back up strategy would be for a summit if no implementers interest  
  • Leadership discussion from Talk 
  • https://talk.openmrs.org/t/please-review-and-comment/10025/31
  • new path forward ...
  • community engagement on the topic of 'community governance' 
  • how could we organize ourselves in a way that fits better who we are
  • is there some innovative ways for us to do this
  • maybe ask if someone from the community would be willing to faciliate the conversation 
  • think about the role of the book club and when we use that list 
  Recurrent Topics
  • Bring up all talk threads about the Leadership Call 
  • https://talk.openmrs.org/tags/leadership-mtg
  • All discussion among the Leadership team can be found via https://talk.openmrs.org/c/community/leadership
  Weekly
  • Report on Fundraising Efforts
  • No update on funds
  • Andy, Paul, and Jeff will be meeting next Thursday at 11am ET for a 'deep dive' into salesforce training and capabilities
  Monthly Items
  * Budget/Expenses/ first Thursday
  * Partnerships- third Thursday 
  Quarterly Update
  • Infrastructure Update (Quarterly - Jun, Sep, Dec)
  • Diversity Council
  • Ongoing Quarterly metric review of specific areas
  • who is contributing code
  • volunteer contributions
  • go through some of the numbers--and gather them before the TH and review them
  Parking Lot Items
  • http://openmrs.org/about/support/
  • Recurring governance structure
  • OSCON 2017 Brainstorming (Dec 2015 Brainstorm for May 8-11, 2017)
  • Strategic Goal Updates (every six weeks)- one each week/ ongoing 
  • Review suggested organizational/ community changes (need to find list MD made)
  • Roles of the Community Manager

Notes

• Jeff Neiman re-submit OMRS16 Article to Roger

• Paul Biondich change the incoroporation of the BoD documents to modify the board composition and share edited version

•