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  • 2017-01-05 Leadership Team Call
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How to Join

Contact Jeff Neiman for more information on how to join the call.


January 5, 2017
Michael Healy 
  • Posting BOD Comm Member election
  • Voting set to be sent out today via Burke
  • will go to people who have posted to OpenMRS Talk during the last year - approximately 800 people
  • give two weeks 
  • individual emails to go out 
  • also post to talk and twitter ( people to know about this) - Jeff will do that ( give some caveats that we are sending out to people who have been active in the communtiy over the last year by posting to Talk)
  • January Volunteer of the Month (Jeff/Jan) - will send out this week to ask for nominations
  • Update on Annual Report
  • draft by January 15; push out by February 1
  • darius is going to get the data
  • write up draft of "where we're going" -@Jeff
  • Get letter to the community from Paul
  • paul's letter -@Jeff
  • consider including the financial information for OpenMRS Inc in the annual report
  • spin it positive in terms of money
  • volunteering/partnerships- balance by focus on the finances as only one of the elements that we report our outcomes
  • lots of substance to the group
  • Quotes @Jeff feedback
  • post on talk for some additional 
  • design format
  • OpenMRS University - Education 
  • initial focus on implementers
  • trying to answer the question "What is it that they need"
  • Educational meeting later this month (January)
  • Looking for specific individuals with success in implementation
  • Posting to Talk and emailing those that attended Education session at OMRS16
  • Developers Educational Material also pushed out already ( Burke) 
  • using the Git Book Model 
  • Community and BoD Quarterly Report/Annual Operational Report due Jan 15
  • Most likely to deliver Annual report first, then operation report the following month
  • Balance Sheet 
  • 10,000 income and donations list ( need to see what this is with Theresa)
  • Bill - good to see proper accounting... we could move towards a brief presentation of the Profit and Loss statement as well as the Balance Sheet (says Bill).   I really appreciate our move towards structured reporting.
  • Discussion of what to state in Annual Report.  Michael suggests ".inc financial report".  (Bill agrees)
  • Funders might like to see (understand?) a distinction between inc and community - MH
  • mock up this and see what it looks like 
  • Advisory Committee
  • impressions from the meeting
  • focus of this call- what we should focus on within the operational plan 
  • perhaps move from monthly calls to some other format
  • discussion with Ben about other ways to approach the group 
  • focus of calls to a specific topic and ask people with that expertise
  • decreasing frequency to less frequent
  • Strategic Operational Plan
  • "Is OpenMRS the right entitity for CERTAIN tasks?"
  • what are the things that only we can do?***
  • look for partners /opportunistic relationships to meet the other needs
  • try to develop a plan that would allow us to achieve 70% of goals 
  • "Some of the things we're doing with the Ref. app are duplicative of other things" - Darius
  • MHealy  
  • Moving forward with limited time for OpenMRS
  • desired to maintain a presence and assist in fundraising needs
  • Article Writing
  • overall communications 
  • OpenHealthNews
  • OMRS16 Writeup
  • draft in two weeks/distribute end of the month 
  • Budget/Expenses/ first Thursday - see budget sheet discussion above 
  • Advisory Group Meeting-- discussion and outcomes (See above discussion)
  • Overall Operational Plan Update ( terry) 
  • Ask people assigned to specific goals to respond based on their experience
  • Goal for 2017 should aim for 70% completion
  • Many goals from 2016 will roll into 2017
  • Mailchimp- can opt in or opt out
  • current members/opt in and opt out 
  • consider informational emails about changes that we are doing/ updates with occasional ask 
  • maintained list until a year ago
  • not include all the new community members in the last year
  • need to update the list with people from the last year somehow 
  • are the people who posted to talk in the last year to figure out how to have them sign in 
  • manually pull emails out of talk and include them in the list
  • contact form where people can opt in at the current time- currently works 
Recurrent Topics
  • Bring up all talk threads about the Leadership Call - Jeff
  • Report on Personal Fundraising Efforts through the email @Jeff
  • Notification
  • Burke: We use news list in MailChimp, but there is nothing keeping this list updated
  • Jeff: There's a place on your contact page to control subscription
  • Burke: What contact page? Link?
  • Burke: So this is opt-in? I thought we'd want an opt-out model - i.e., anyone getting an OpenMRS ID is automatically subscribed and there's an easy way to unsubscribe (via link in emails and on OpenMRS ID)
  • total collected
  • 2,312.20
  • 11 individual donors
  • 3 people not in the LT per se ( though we know all of them)
  • acknowledgement of gift 
  • develop a SOP for this 
  • what happens when we make the donation
  • how do we thank people - what is the process
  • acknowledgement email in follow up
  • report on donations weekly 
  • tax deductible indication on this
  • manually until thenalso get a digital copy of thank you
  • send digital copy to be automated
  • How to frame appeals?
  • Always say "Thank you" – e.g., "Thank you for supporting the community!"
  • NPR _always_ says "Thank you" in their asks... and I'm sure this isn't by accident.
Future topic: Framing appeals to subscribers
Monthly Items 
  • Budget/Expenses/ first Thursday
  • Partnerships- third Thursday 
Quarterly Update
  • Infrastructure Update (Quarterly - Jun, Sep, Dec)
  • Diversity Council
  • Ongoing Quarterly metric review of specific areas
  • who is contributing code
  • volunteer contributions
  • go through some of the numbers--and gather them before the TH and review them
  • consider looking at Bitergia
Parking Lot Items
  • Recurring governance structure
  • OSCON 2017 Brainstorming (Dec 2015 Brainstorm for May 8-11, 2017)
  • Strategic Goal Updates (every six weeks)- one each week/ ongoing 
  • Review suggested organizational/ community changes (need to find list MD made)
  • Roles of the Community Manager
  • Fundraising from community
  • mailing list use and content
  • opti-in vs opt-out
  • fundraising/stats/general information
  • who unsubscribed after Dec 16 campaign
  • appeal framing (how do we not lose members w/ donation appeals)
  • review SOP (after developed) for funds recepit, acknowledgement
To Do:
@Burke to send BOD vote
    @Jeff to send around SM
@Jan send out VOM post
@Jeff get Paul's letter and writeup 'where we're going' for annual report
@Jeff to complete draft of OMRS16 Writeup by mid january  and distribute for draft review of LT members; and ready for distribution by end of January
@Jeff to develop email calender for content as well as donation solicitation
@Jeff to finalize fundraising process to include resopnse/acknowledgement - https://docs.google.com/document/d/1TAPUg2UrtB_yqibdzXkNREUVZHliCkmKa0hFP0yWCDE/edit (include michael healy in this) 
@Jeff to send acknowledgement email and automate it
@jeff will work to revisit email list and develop SOP to maintain subscribers moving forward

  • AOB
  • Review next meeting agenda


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